Guide
How to download Xero invoices as separate PDFs
Select several invoices in Xero and print, and you get one combined PDF. To get one file per invoice, you can save each by hand, split the combined file, or export them through Xero's API.
| Way | Good for | The catch |
|---|---|---|
| Save each invoice by hand | A few invoices | Slow, and you name each file |
| Split the combined PDF | One batch | Extra step, then you check and rename |
| Export through the API | Many invoices | You need a tool or a script |
Why people need separate files
A VAT inspection that wants specific invoices. A customer portal that takes one file at a time. A client who wants copies, named so they can find them.
What you get from GrabReceipts
- One PDF per approved or paid sales invoice, in
sales-invoice-pdfs/ - Each file named by invoice number
- Your attachments and a full report in the same ZIP
Questions
Why does Xero give me one big PDF?
Selecting several invoices and printing combines them into one file. People on Xero's ideas forum have asked for separate files since at least 2023.
Which invoices does GrabReceipts include?
Approved and paid sales invoices in the date range you choose. Each becomes one PDF named by invoice number.
Is this good for a monthly routine?
GrabReceipts is priced per export at US$49, so it suits a one-off job better than a monthly routine.
Source: Xero's public product ideas forum. Last checked November 2026. Xero may change this.